Planning Online Educational Events

Online Educational Events
Planning Online Educational Events

With the pandemic and quarantine still in effect throughout most of the country, it's important to know how to plan online educational events. Even if the school is back in the classroom, some measures don't allow for the sort of events you're accustomed to, like distancing and staggered starts. So, a virtual one is still useful. Just like an in-person event, an online educational event still needs to be planned out and executed well. Though, there are different hurdles to face. Let's cover some of the things you as a teacher or school administrator can do to have a well-organized online educational event for your students.

What's the Reason?

There should be a reason for the online educational event, though it doesn't have to be an important one. The event could be a science fair to anti-bullying techniques to discussing health concerns in the school and helping students feel safer. The important thing is to have a point to the virtual school assembly. 

Don't get stuck in trying to justify having one either. The online educational event could even be for the parents, like a fundraiser. Could be to discuss a community concern, as a school you're the center of much. You can use that platform in an online educational event to reach parents and talk out concerns.

Keys to Setting Up

There are a few tricks and tips for setting up online educational events that ensure it goes off without a hitch. The last thing you want is to run into some kind of problem that shuts down your virtual assembly show early.

1: What's the goal?

Remember that the reason for your online educational events needing to exist. It can't just be set-up with no point. Once you have a theme or reason for the event, you can branch out from there. Things tend to flow much easier when it's from a source.

2: Scheduling.

May seem like an odd thing to consider when you have a captive audience but, these are odd times. Where students are returning to the classroom, there are staggered starts. Where students are still learning via the virtual classroom, you need to schedule around courses as well as parents. Make sure you know what and when before you get to the how.

3: Prepare for tech issues.

This is probably one of the most important ones. Imagine you're in the middle of an assembly and the power goes out. This is kind of like that. Make sure the system you're using for any online educational events is set to go, kinks worked out, and that attendees are logged in early enough to work out issues on their end. The event may start at 10 am but, have the students log in 15 minutes early.

Tips for the Event

Now that you have 3 solid tips on preparing for online educational events, what happens when it's in full swing? Well, here are some tips for that as well:

1: Encourage participation.

Some online educational events are more sit and listen but, if yours calls for participation then you'll need to put in some extra work. It's still new to many people, engaging over camera the way we do in person. Take some time to get the students amped and ready to get in on the fun.

2: Have tech on standby.

Anyone who knows the system you're using should be available to keep things running. Think of it as an event organizer overseeing the event while it's going. 

3: Don't forget the students.

It's easy to focus on whatever show is chosen for online educational events but, remember that it's for the students. Don't forget to encourage the students, allow them to ask questions, and to keep an eye on them to ensure they're present during the event.

Resource the Experts

One big tip to know is that you're not alone in hosting online educational events. There are companies, like Academic Entertainment, that are experienced with setting them up in-person and virtually. If you're unsure what to do or how to do it, then team up with a company that knows the ins and outs of online educational events. 

Just because we're not learning or having fun like we used to doesn't mean we can't still do our best to educate and entertain. We're all making do with the options we have, and an assembly, science fair, or anti-bullying character-building seminar doesn't have to be put on hold. 

Educate and entertain any way you can. Whether it be online or in-person.